How I Consistently Study with a Full Time Job: My Scheduling Formula
this was me in 2019 but much more interesting this is my calendar in 2019 at the
time i was working five part
time jobs and
studying two and a half grades at the same
time and actually it was quite a happy
time before that I knew this productivity video sphere even existed, so all the tips and techniques I was using to manage my
time just came from myself and a lot of trial and error, and now a few years later I feel so much more read on the subject and very interestingly, I found that many of the tips and
formulas that I had developed for managing my own schedule were very similar to those that had been found in the literature and that the experts had found, so today I thought that it would be quite interesting to explain exactly how.
I plan and schedule my calendar from the bottom up for a very busy week and show you all the rules, schedules,
formulas and systems I create to make the ideal week happen for me in a way that is b Other based tips on evidence and advice only based on my experience, but I hope you find it useful before we start small side note, in my opinion the ideal calendar is to have no calendar at all, but if you are forced to have one at all throughout your life. circumstances like me i hope some of the advice in this video can help but having said that don't be too rigid with these structures i completely believe the less structures the better but ok let's get started so first things What I will do when building an effective calendar is to be aware of my three-part division for the day.
This is based on the fact that throughout the day two things are guaranteed to happen. The first is that my energy levels will drop throughout the day. day and the second thing is that the power of temptation will increase throughout the day and what I mean by the power of temptation is what dan arley described as the ability to continually say no to things that decreases over
time throughout the day as we do it this is the way I like to visualize this is having this large capacity pot to resist temptation and every morning I start with a fresh pot and what this means is that I could go make breakfast I'm going to make something healthy though I might want a donut but I'll say no I'm not going to do this.
I'm going to have a good healthy day but as I do it continuously throughout the day the ability to resist the things I really want to do becomes less and less and this pot gets smaller and smaller and what happens to the late night for example, you can recognize this if you've been restricting eating all day, you'll have a midnight snack by completely raiding the fridge, so keep in mind that I'm going to have less energy throughout the day and things are going to get more and more tempting throughout the day so it's going to be a lot harder for me to resist things as the day goes on keeping these two things in mind every day of m and week since A macro point of view is divided into three main parts, so the first part of each day is reserved for activities that require a lot of energy and a lot of temptation.
These are the tasks that require a lot of mental power or physical power and also that I can be very easily tempted to do something else as tempted to give up things that I don't enjoy very much this could be
studying for an exam this could be doing a work task that I don't It's particularly fun this could be a great project I'm on I've been procrastinating for so long because it's not the ideal way I want to spend my
time so all the things I don't particularly love to do fall into this first part of my day because this is the part where I am the strictest and the part where I have the most energy the second part of the day is reserved for activities that are high energy because I am still buzzing at this point and also activities that require a little less stamina to do this could be going to the gym for example because I really enjoy doing this, this could be going out with friends because I really enjoy fruit to do this or fun activities or fun projects or the fun parts of
studying that I would like to participate in so these go into the second part of my day and the last part of my day is where I have the lowest energy and the most higher ability to be tempted by other tasks so this is where procrastination is very easy so with that in mind I'm not going to leave this big work project that I really don't want to do as the last thing at night because it's I'll almost certainly go to bed and think I'll do it tomorrow, so there's no point in
scheduling something important or not fun for this part of the day this is for my personal creative tasks this is for things I'd really like to spend my
time on which do not require particularly large amounts of energy, will be included in the last part of my day, so in this way keep this role in mind and I thus have an invisible three-part division of my calendar every day.
times I book tasks, so if I have something to do or if I have to work for something in the week, the first question I'll ask myself is how likely is it that I don't want to do this task and how much energy will it take, so, depending on these new factors, it will happen to any part of my day. The second rule is the mission impossible rule and this was new to me because I'm definitely the type of person that if I put something on my to-do list that I want and physically need to do, I won't go to sleep until I've checked everything off. and this used to be my behavior in the past, however, I've realized that this is not only a bit problematic, I'm sure you can see why, but it's also not ideal even for the tasks I'm doing. staying busy with a task until this task is completed and what this means is if you start something but haven't finished it, there will be a part of your brain that is continuously concentrating on that task and you can use this to your advantage if there is a big project like, for example, an essay that I want to write or if you want to write a book or if you want to do something really big that requires a lot of
time, it is very good to put a
time in your calendar just to remind yourself that this project exists, for example, even though i don't write my newsletter strictly every week i have a reminder on my calendar every week because what it does is all week when i look at my calendar and see the reminder of oh i need to write a newsletter it will open this task in my brain and even though i'm not consciously thinking about it randomly throughout the day while working or showering, it might come back into my mind and i'll be like oh what should i do? for my newsletter and also if there is something huge that for example I want to start a course I want to do something big for which I do not have a strict deadline but it is a huge task I will put these random deadlines in my calendar just to remind myself that the task exists and open this in my mind, getting comfortable with not getting things done and using a calendar more as an inspiration and guide as to what I want to spend my life with tends to be really, really helpful and I've found that going from not putting things on my calendar if I I'm afraid I won't finish them because I would really resent putting them on my calendar knowing that this is mission impossible and I'm not actually going to make this much more useful because I end up doing those things a lot more if I put them on my calendar anyway the mission impossible is also something i keep in mind when i am doing a task anyway in a
study done by phishnark it was found that if you are continuously doing things i didn't di If you enjoy it or force yourself to work when you are finding it unpleasant, it can lead in the long run to procrastination or failure at these tasks, so I keep this in mind once something is too painful or not fun or you don't enjoy it, i just quit i used to be so good and so proud of myself for voiding my stop, stop, stop in my mind now i say no if i'm not enjoying this we're done we're taking a break moving on i don't care if i am I've blocked in my calendar if it's not good enough, I'll find
time to do it at a productive
time later in the day or week, but without overriding the signals in your brain that say I should do this because I thought I needed to.
time I have found the following rule to be much healthier and I call it that because both Parkinson and Roosevelt come to the same conclusion and it basically states that work expands to fill the
time you allocate. It's a pretty familiar rule, but I use it in a little different way, so what this basically means is if I say I'm going to write my essay in three weeks or I'm going to write my essay in five months I'm going to write my essay in three days very often the quality of work is not going to be too different in these three different forms so if you give yourself a very strict and ridiculous deadline some
times you will end up doing a lot more than you expected so this is a way around it if you have a huge task, some
times if i have to do something like create a sales page i will give myself two hours to do it on my calendar and put myself in the mindset that i am obligated to do this right now only right now and then I'm going to get a lot more done instead of booking a 10 hour shift for a day and saying oh I'm just going to do this slowly, have lunch and then do this again which I mean okay but I do a lot less even in 10 hours I get it with a very intentional two hour period and then have fun the rest of the
time, so this tends to work very well.
Well for me another thing I do around the PR rule is I won't book work on my calendar I'll just book finished product on my calendar so what I mean for example is if I have to filming this video there are many steps that go into it so i have to research i have to think about the title i have to think about the thumbnail i have to think and edit the hook i have to write the whole script to do the research on the studios i have to Putting it together I need to really sit down and film it I need to export it, edit it, add the extra layers of editing that takes so long and then export it and then prep it and then put the descriptions and all of that if I were to book all these different events on my calendar it's almost guaranteed that I'm not going to do some of them, so if I only have this space on my calendar to edit this video, I might get to that point and say, oh, I can do r this later no it doesn't matter so i don't put any of this on my calendar all i'll put is s lets say the video is due to be posted tuesday tuesday i'll put a day event to say post the video on the schedule of the schedule and what this does is it gives me complete freedom but also a lot of forced deadline to get this thing done by then so I tell myself I don't care when you do this I don't care when you find the
time, just do it whenever you want, no matter how fast or slow you want to do it, just know that it needs to be done right now and that puts me under a lot more positive pressure to do it and gives me a lot more freedom instead of allocating all these spaces in the calendar it would just fill up and clog everything and also because there are such small and insignificant tasks that I can do very easily oh I can do this edit when I do the export or I can do this when h i do that later and end up doing nothing so giving you complete freedom with very strict completion deadlines just i think its a great way to get more done in the next role is the morning story rule and i really like it because it's from jackson mihai.
I'm so sorry, I've tried so many
times before him, but basically what he did was he said that people are very creative and very effective. in their lives they always started the day with something they looked forward to, even something small, it could be like buying their favorite coffee every morning or making themselves their favorite breakfast or calling a loved one or just having five minutes outside for tea in the evening. tomorrow so it can be a very, very small thing, but having something that doesn't necessarily have to be on your calendar but can be on your mind for what you want to do the next morning will make you enjoy your day so much more and he says if you get into the habits of this your day will eventually be filled with things you only expect so i take this role very seriously every morning i plan something t What i will enjoy is usually a slow breakfast for me , but whatever it is, I know that this hour will have to be planned, the sacred hour in the morning, which could be 15 minutes or five minutes, but this hour exists. so all i'll start
scheduling will be after this morning next
time for me is the fun factor and this is my favorite part of the schedule it's something he only started doing very recently i think ali mentions the fun fact , TRUE?
I'm not sure what he means by that, but I thought it was very appropriate to describe this. There is a quote from Daniel Priestley that good nature is the result of calm and security, not a life of hard struggle, so don't worry.they can avoid some fights, but the fights. that we can avoid and this kind of self-imposed work that we have to do could actually be negatively affecting us in the long run, which is why I have made it a rule to force myself to do activities that are fun, either alone or with others.people every week i am well aware of this i can be the type of person who can forget to socialize or can forget to interact with people very easily some
times especially when i am very very stuck at work or just paint for days on end and completely forget to interact even with my roommate, so i have to force myself to do this, so in my calendar i will reserve, for example, i am going to go to a gallery alone or i am going to have dinner with friends or i am going to go to the cinema alone or to the cinema with someone else or I'm going to have a good
time with someone this will physically get locked to my calendar and since I have an overview of my calendar every week I'll be fine here's a balance healthy ibrio of social activity it will usually be a different color than the rest of the stuff i'm booking but it tends to be my favorite part every
time i look at my calendar he looks happy he looks excited and it also means he's not just working there and i dont tend to hate it i dont oh this terrible thing that dictates my life and just schedules all my work stuff its like my life on a screen in a positive way because i can organize it and put whatever i want so dont forget the factor fun, even if it's just taking
time every night for yourself, but I'm a big fan of spending
time with other people, so hosting a board game type of dinner tonight at your house or someone else's house a solo dinner out can do anything so i would really recommend not forgetting the fun factor in
scheduling your calendar this is how we move into strategic planning and nato gamdi said not only did we dis we easily bring with mundane vows, but we also routinely forget small but important things when we don't outsource them, so it's very important to take all of our things that we want to do and the things that we are planning to do.
He wrote them down as a to-do list somewhere. I like to just open my calendar and find a space somewhere to think about something or do something. A very easy way to organize my life. I no longer keep to-do lists. should i put everything on my calendar when i want it done or even if it's like four weeks later get back in touch with this person even if it doesn't happen when he shows up four weeks later i can go oh like in a week would be a good
time to meet to this person, so it's pretty good to have these spaces there and use your calendar to go along with you in life rather than just these strictly reserved things and don't be afraid to overbook. it relieves your brain from having to memorize so much and keep so much stuff stored away and it also helps you keep things in place and once they're there you're actually much more likely to do them if you're also a fan of streamlining things for your brain or to understand it better all of that is a brilliant documentary i would recommend is the curious brain in the stream of curiosity who are very kindly sponsoring this video.
This is a great documentary series that addresses different aspects of how our brain ay rks how it organizes information and thinks how it interacts in society and it's been very, very informative, even as someone who spends a lot of
time reading and thinking in my mind, I've learned and restructured a lot through this documentary, so I would. I really recommend it as a wonderful watch. If you want to watch the curious stream, you also get access to nebula, which is a streaming platform where many educational creators put our videos together so you get an ad-free experience of all these videos and much more. nebula specials which are very informative educational and interesting the subscription for both together is literally the price of a takeaway and will be linked in my description you will have a discount to access them if you want to join me on nebula but otherwise Thank you very much if you succeeded so far.
I hope you have a wonderful rest of your day. Be kind to yourself and others and double down on everything you think. Thank you. bye